4th Annual Coconut Point Art Festival (Estero)
Saturday - Sunday, February 13 - 14, 2010
Show Hours: Saturday - Sunday 10:00 AM - 5:00 PM Free, no gate.
Coconut Point, Estero, Fl.
Coconut Point, located near Estero and Bonita Springs (between Naples & Fort Myers), will host the 4th Annual Coconut Point Art Festival. Fine art, music and more will occupy the streets for two fun-filled days. Grab your sunscreen and walking shoes to stroll amidst life-size sculptures, spectacular paintings, one-of-a-kind jewels, photography, ceramics, and much more.
EXHIBITOR RULES AND REGULATIONS
►The staff at Howard Alan Events and American Craft Endeavors would like to thank you for your participation in our shows. In order for
you to help us make our shows the best they can be, we have established some rules and regulations. To participate in our events, you MUST
observe the following…
♦ All work must be original, handcrafted, created and exhibited by the approved artist themselves. Kits, imports, and mass produced items
will not be tolerated. This rule is strictly enforced.
♦ All categories shall be reviewed, juried and screened prior to your acceptance. Any media NOT approved during the application process
that appears in your both at an event will be removed.
♦ All application require 3 photos or slides of your work plus 1 photo or slide of your outdoor display. We will not process your application
without a photo/slide of your outdoor display with the white 10x10 tent include in the image. INDOOR displays WILL NOT be accepted.
◊ We do NOT keep slides or photos on file. You MUST resubmit slides/photos with EACH application
♦ Displays must be professional and aesthetically pleasing. All tents MUST be white and all racks MUST be covered. Handwritten signs
and sale signs are strictly prohibited. Ribbons won from other shows may NOT be displayed. Please visit our website, www.ArtFestival.com to
view our display requirements and tips. The goal is to make your tent look like a “Mini” art gallery.
◊ Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event this could result in
expulsion from future shows.
♦ Please send a biography of you and your work. We like to have these on file for publicity opportunities.
♦ For most shows a fifty dollar ($50) deposit may be made in lieu of the full booth fee ONLY if the event is thirty (30) days away or more. If
you are accepted into a show, the balance must then be paid for NO LATER than thirty (30) days before the event or a fifteen dollar ($15) late
fee will be applied to the balance and MUST be included in with the balance. If applying to a show close to the thirty (30) day cut-off date, it
would be beneficial to include the full booth fee with the application. If you are applying for a show close or past the thirty (30) day cut-off date,
please include the $15 late fee with the show fee.
◊ It is VERY important that you include the event name and date on your checks to avoid miscommunication. This should be done on the
application as well if using our generic application from our website.
♦ First Time Exhibitors: If you are applying with 30 days or less before an event, a money order or cashiers check is required for the show
fee and application fee!
♦ If not accepted into a show, your show fees/deposits will be returned to you un-cashed.
♦ For shows without deadlines please keep in mind that the show(s) may be open when you contact us, but are subject to close at any time.
To avoid missing a show, please submit early. Applying when the brochure first comes out is strongly recommended.
◊ Please allow 2 to 4 weeks to process your application once received in our office. You will not be charged a late fee if we received your
application way in advance of a show but you are not informed of your acceptance after cut-off date.
♦ Please include a Self addressed Stamped Postcard that we can stamp and mail back to you the day your application is received at our
office in place of calling our offices. We receive hundreds of applications a day and it is very difficult to sort through all the mail to look for a
specific application when you call. Thank you!
♦ WAITING LIST – Please note we have placed a box on the application that reads “WAITLIST IF CLOSED” Checking this box means you
would like to be placed on the waitlist in the event that a show is closed at the time we process your application. Once placed on the waitlist the
office will contact you as soon as we have an opening in the show. If an opening does not occur you will receive your show fee check back, uncashed,
after the event takes place. If called from the waitlist there is NO penalty if you do not accept the spot and your show fee will be
immediately returned to you.
♦ CANCELLATIONS – THERE ARE NO REFUNDS FOR CANCELLED SHOWS! However, a credit will be issued to your account if you
notify the office with 30 days or more before the event date. The exhibitor is responsible for the entire show fee plus late fee if the event is
cancelled with less than 30 days prior to the show. There are NO EXCEPTIONS to this rule! If an event is cancelled with less than 30 days you
owe the show balance, you will not be able to exhibit in a future event until the show balance has been paid.
◊ All cancellations MUST be in writing, either by mail, fax or email.
♦ The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space is permitted. No representatives are
allowed. PETS ARE NOT ALLOWED AT SHOWS.
♦ TAXES – Each exhibitor is responsible for collecting the State Sales Tax and filing a report with the local Department of Revenue.
♦ An accepted application is a commitment to display your work during ALL scheduled hours of the show. IF you are not present of any part
of the show, this could result in expulsion from future events.
♦ Bank Fees – A $25 bank fee will be charged on all return checks. The check amount plus the $25 fee is payable with a money order,
cashier’s check or cash. The fee may be higher with international checks.
♦ TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame –retardant
materials. Staking into the pavement will NOT be permitted without written permission from the show director. American Craft Endeavors is not
responsible for lost, damaged or stolen property. Dollies are required for set-up and breakdown for most shows!
◊ If you would like to rent a tent for an event, please call Tents 4 Events. The number is 954-675-7634. If doing so, please make a
note of this on your application so the jury is aware of why you do not have a white 10x10 tent in your display image. You MUST set-up a 10x10
space outside and show us how you plan to display your work at the show.
◊ Exhibitors will receive an ample amount of booth space, which varies depending on the venue. Exhibitors will NOT take up any additional
space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED
EXHIBITOR SPACE.
♦ The exhibitor’s space shall be occupied by 7:45am the morning of the show or you will be considered a “no-show” and your space will be
given away with no possible refund or credit. Vehicles MUST be removed from the show area by 8:30am unless otherwise specified.
♦ Set-Up and Breakdown times will be strictly enforced. Please see show confirmation for details.
♦ Management reserves the right to make final interpretations of all rules and regulations. Please read the general release on
front of application before signing!
